YMCA of Southwest Florida
Effective Date: June 30, 20205
YMCA of Southwest Florida is committed to protecting the privacy and personal information of all job applicants. This notice explains how we collect, use, store, and share your information during the recruiting and hiring process.
1. Information We Collect
As part of your application or potential employment, we may collect:
Identification Information: Full name, date of birth, address, phone number, email
Employment History & Qualifications: Resume/CV, references, certifications, education
Background Information: Criminal background checks, sex offender registry screening (as required by YMCA policy)
Optional Demographic Information: Gender, race/ethnicity, veteran status (only if voluntarily disclosed)
2. How We Use Your Information
We use your information to:
Review and process your job application
Assess qualifications and suitability for the role
Communicate with you throughout the recruitment process
Complete pre-employment background checks, as required by law and YMCA policy
Comply with legal or regulatory obligations
3. How We Share Your Information
We may share your information with:
Authorized YMCA staff and hiring managers
Background check service providers
State and federal agencies (when required by law)
Our HR platform or applicant tracking system (secured and access-controlled)
We do not sell or rent applicant information to third parties.
4. Data Retention
If hired, your information will become part of your employee record. If not hired, we will retain your information for up to [X] years (e.g., 1–2 years) in case of future opportunities, legal obligations, or audit requirements, unless you request deletion sooner (where legally allowed).
5. Your Rights
Depending on your jurisdiction, you may have the right to:
Request access to your information
Correct inaccurate data
Withdraw your application
Request deletion of your application data (subject to legal and policy restrictions)
6. Security Measures
We use reasonable administrative, technical, and physical safeguards to protect your data from unauthorized access, misuse, or disclosure.
7. Contact Information
If you have questions about this notice or how your information is handled, please contact:
Human Resources Department
YMCA of Southwest Florida
Email: [email protected]
Acknowledgment:
By continuing with your website usage, you acknowledge that you have read and understood this privacy notice.